Payment Processing

Forms

The process and form for requesting payment or credit memo via Proforma has been amended due to the implementation of One Source and the impact of remote working.  Please refer to the accompanying guidance note prior to completing and submitting a proforma as incorrect completion and authorisation will delay payment.

Pro-forma invoice / credit memo (PDF 536KB)

Pro-forma invoice / credit memo completion guidance (PDF525KB)

Oracle R12 - Amendments to Accounts Payable

Oracle Accounts Payable users will notice that the R12 version of Oracle features a number of differences to some of the commonly used screens and processes. A guide has been developed to assist you in getting used to these enhancements:

Oracle R12 Accounts Payable Enhancement Guide Version 1.0 (PDF 2.6MB)

The guidance below has been written for users when a tax variance issue occurs.  Users are requested to ensure that this guidance is followed at all times:

VAT rounding issue in Oracle R12 - Guidance (PDF 343KB)

Bank account reimbursement

LMS school bank account reimbursement claim form (PDF 65KB)

Duplicate payments

Preventing duplicate payments guidance (PDF 73KB)

Payments to outside the UK

International creditors form (PDF 65KB)