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School Finance

Cash Income - Schools

 To help speed up the process of allocating miscellaneous income to schools, could schools please email CashIncome@walsall.gov.uk if you are aware of any funding that is due to be paid into the Councils bank account and include the following information,  

  • Payer name
  • Amount
  • Payment date
  • Oracle code to be credited


Schools Three Year Formal Budget plan 2022-25

The template for schools to complete their 3 year Budget plan can be accessed by clicking on the link below. Submissions must be made electronically and in Excel format to schoolfinanceteam@walsall.gov.uk no later than Wednesday 1st June 2022.

Three Year Formal Budget Plan Template 2022-25

Top Up & Exclusion Rates 2022-23

Published High Needs Top-up Rates 2022-23

Exclusion Rates 2022-23

Early Years Budget notification 2022-23

Early Years Budget Statements Nursery 2022-23

Early Years Budget Statements Primary Schools 2022-23


School Budget 2022-23 financial year - amended version as per email 14/03/2022

Due to an error with FSM de-delegation figures below are the amended 2022-23 Budget statements. We are sorry for any confusion this error has caused. Should you have any queries reagarding the new statements please address them to Louise Meredith (Louise.Meredith@walsall.gov.uk)

Budget Statements Primary Schools 2022-23

Budget Statements Secondary Schools 2022-23


Changes to the payment process of schools’ business rates from 2022/23

Following a DfE consultation payment of schools business rates from 2022/23 were to be centralised, however, an option to defer this process has been agreed for Walsall schools. This is due to the announcement of the Energy Rebate Scheme and the increased administration to deal with this. Schools will, therefore, receive business rates bills for 2022/23 and will be required to pay them in the normal way. School budgets for 2022/23 will include funding for business rates as in previous years.


Reporting of Community facilities income and expenditure 2021-2022

As in previous financial years schools who offer Community Facilities must report all income and expenditure on extended schools provision to the DfE as part of the CFR outturn process.  In order to ensure the accuracy of the authority’s CFR outturn for the 2021-2022 financial year, a completed income and expenditure statement will be required to be submitted to the authority no later than FRIDAY 20th MAY 2022.  The template for completion can be found by clicking on the link below.

The opening balance as at the 1st April 2021 must equal the closing balance reported to the Authority for the 2020-2021 financial year i.e. the balances held at the 31st March 2021.

Please email the completed cash book template together with a PDF copy of your schools bank statement showing the balance held at 31st March 2022 to schoolfinanceteam@walsall.gov.uk

Should you have queries regarding the completion of the template please contact the Schools Finance Team; schoolfinanceteam@walsall.gov.uk

Cashbook Template for Extended Schools Bank Account 2021-22


Capital Statement 2021-22

As part of year end closedown processes all maintained and voluntary controlled schools are required to provide a statement detailing all spending on capital items, together with copy invoices evidencing the spend. Link to the leter and form to be completed can be found below.

Schools Capital Statement Year End Pro-forma

Letter to schools requesting capital statement 

The completed return is required by Monday 14th March 2022 and is to be returned electronically to Robert Page (robert.page@walsall.gov.uk)

Where any further clarification is required please contact Robert Page


2021-22 Closedown Process Guidance and Appendices

To view the documents click on the links below:-

Year End Financial Guidance for Schools 2021-22

Closedown Schedule Appendices 2021-22


IFRS16 Information gathering
On 1 April 2022 Walsall Council, along with all other local authorities, will be required to change how we account for leases.  This is due to the adoption within the Local Authority Accounting Code of Practice of International Financial Reporting Standard 16 - Leases (IFRS 16).  This replaces the current financial standard used for lease accounting (International Accounting Standard 17 (IAS 17)).
IFRS 16 fundamentally changes how the council accounts for any lease type arrangement the council enters into when compared to IAS 17.  Lease type arrangements cover the following:
  • Leases (including peppercorn and notional value)
  • Contract hire arrangements
  • Rental agreements
  • Hire purchase arrangements
  • Contract with a right of use of assets
This is therefore wide ranging covering a lot more than IAS 17.
In order to make the transition smoothly finance have produced a template to be completed in conjunction with your School Business Manager so that the initial information can be gathered.  Once an initial review has been carried out on that information, further details may be requested to enable the full accounting treatment to be determined.  This initial data gathering will be conducted in the period up to 10 December 2021
For all technical queries that cannot be resolved by reviewing the guidance please feel free to contact Robert Page at the email address Robert.Page@walsall.gov.uk
For all submissions of completed templates please send to Schools Finance Team by 10th December at the email address SchoolFinanceTeam@Walsall.gov.uk
Guidance notes and the template form can be found by accessing the links below:-
Guidance notes for completion of IFRS16 information gathering template
Information gathering template form.xlsx
Past Pension charges for 2021-22 
The 2021-22 Past pensions charges for schools can be found by accessing the link

Past Pension Charges 2021-22 Schedule.xlsx

High Needs top up rates 2021-22

To view the document click on the link below:-

HN Top Up Rates 2021-22 
Exclusion Rates 2021-22
To view the document please click on the link
 Exclusion Rates 2021-22
DFC - Capital Spending
DFC allocations are devolved to schools to manage alongside delegated budget shares, Schools are required to notify the LA of all proposed capital spend and seek consent where the project is in respect of building works.
Queries regarding your schools DFC allocation/balance - contact suzanne.thompson@walsall.gov.uk
For advice if the project is legible expenditure within DFC guidelines - contact shelley.oakden@walsall.gov.uk
To view the documents click on the links below:-
Capital Expenditure - Schools Guidance & Reporting requirements
Capital Expenditure - Notification of Proposed Capital Expenditure - Section 1_Appendix 1
Capital Expenditure - Notification of Proposed Capital Expenditure - Section 2_Appendix 2
Walsall Scheme for Financing Schools - January 2021
To view the document click on the link below:-
Walsall Scheme for Financing Schools - Jan 21
CFR reporting framework revision 1 September 2020
The ESFA have updated the 2020 to 2021 consistent financial reporting (CFR) framework to include guidance for coronavirus (COVID-19) related funding.
Section l18 now states how grants provided specifically in connection with COVID-19 should be recorded under one of the three new reporting lines added, see below:
I18: additional grant for schools
Expanded this line for 2020 to 2021 to capture grants that schools received in connection with COVID-19. There will now be 4 lines as follows:
  1. I18A: income from the Coronavirus Job Retention Scheme for staff who were furloughed by the school.
  2. I18B: income from the DfE grant scheme for reimbursing exceptional costs associated with COVID-19 that were incurred between March and July 2020.
  3. I18C: income from the £1bn COVID-19 catch-up package announced on 20 July 2020, and any other grants specifically associated with COVID-19, such as Digital Education Platforms. We will update this section if any further grants are announced in connection with COVID-19.
  4. I18D: income from other additional grants, including:
  • secondary schools to release a PE teacher to work with local primary schools
  • primary PE and sports grant
  • universal infant free school meal funding
  • free school meal supplementary grant
  • any other source of funding or income for the above activities
Temporary VAT changes following the Chancellor's Summer Statement 2020
The Chancellor of the Exchequer delivered his Summer Statement on 08 July 2020.  As part of this he announced that certain supplies of hospitality, hotel and holiday accommodation, and admission to certain attractions would be subject to the reduced rate of VAT (5%) for the period 15 July 2020 to 12 January 2021.
The supplies that will be subject to the reduced 5% rate of VAT (rather than the standard 20%) are:
  • Food and non-alcoholic beverages sold for on-premises consumption
  • Hot takeaway food and hot takeaway non-alcoholic beverages
  • Sleeping accommodation in hotels or similar establishments, holiday accommodation, pitch fees for caravans and tents
  • The reduced rate of VAT also applies to admission fees including the following:
  • Shows
  • Theatres
  • Fairs
  • Concerts
  • Museums
  • Exhibitions
  • Similar cultural events and facilities
Prior to the 15 July 2020 (next Wednesday) all council service areas need to ensure that they have updated their till systems, online presence / marketing and financial systems to take account of the changes to VAT rates for the above categories.
There is no legal requirement for prices to change.  Where prices quoted do not set out that the price excludes VAT then if prices are not changed then this will result in a temporary increase in income if prices are not altered. 
Please therefore ensure that you follow the relevant approval route for service fees and charges for your area to confirm with the appropriate officers / members whether prices need to be amended.  However in the interim you will need to make the changes to your till systems, online presence / marketing and financial systems to ensure that you continue to meet VAT requirements.
If any service areas do have any prices for items in the above categories that are specifically quoted excluding VAT then the changes to their service tills / finance systems requested above should ensure that the correct charges to customers continue to be made once the revised VAT is then applied.
If you need to confirm whether a specific charge does need a change to its VAT rate please contact Robert Page (Email: robert.page@walsall.gov.uk or contact via Microsoft Teams).
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Information on Tax Free Childcare

For the Tax-Free Childcare, UK-wide scheme to help working parents pay for childcare the UTR parents will need to quote is:   9717719117.

For Local Authority Schools only the Post code is: WS1 1TW


Notification on Children Attracting SEN Top up funding

Karen Lewis will be using the Squirrel mail secure email address @cs.walsall.gov.uk to notify the schools SENCo on children who are attracting Top Up funding. 

For Schools who are having issues accessing this email address please contact

Rhonda Gough, Business Support Co-ordinator, Children's Services Tel: 01922 658351


School Finance and Early Years Team


HMRC VAT guidance – for Voluntary Aided Schools