A toolkit to help schools undertake a quotation process in compliance with the Council’s Contract Rules

This toolkit is suitable for the purchase goods and services up to and including the value of £50,000 through the process of obtaining quotations. This toolkit supplements the provisions of Council’s Contract Rules 2010 which at all times takes precedence over the guidance in this toolkit.

The toolkit consists of the following sections:

(Please click on the document title to access the resource)

Toolkit Sections and documents

Part A: Process Overview

• Quotation Toolkit Flowchart

Part B: Guidance

• Valuing a Contract
• Obtaining Written Quotes

Part C: Templates

• Invitation to Quote Letter
• Specification Framework – Goods
• Specification Framework – Services
• Special Conditions
• Quotation Evaluation Matrix
• Quotation Award Letter
• Unsuccessful Bidder Letter

Related Documents

• Contact with Suppliers
• Evaluating Quotes
• Proceeding with the Purchase
• Keeping Formal Records – Quotations